Job Summary
KDCI Outsourcing is hiring a highly organized and detail-oriented HR Administrative Assistant to provide comprehensive support to our client. This role is ideal for a proactive professional who excels in a fast-paced remote environment, communicates effectively, and consistently delivers accurate, timely results. You will play a key role in supporting HR Business Partners and the CEO by managing administrative tasks, preparing HR documentation, and ensuring a seamless experience for clients.
Responsibilities
Client Support & Meeting Assistance
- Attend virtual client meetings with HR Business Partners (HRBPs) to take notes and identify key follow-up items.
- Draft and send professional email recaps to clients following meetings.
- Track client action items and open tasks using internal systems.
Document Preparation & File Management
- Draft handbooks, offer letters, and other HR documents using client templates.
- Format documents for branding and clarity using internal standards.
- Maintain version control and follow the client’s file-naming conventions.
- Upload and organize documents using Monday.com.
- Ensure confidentiality and integrity of all client documents.
Internal Platform Use
- Track time for client work using MyHours.
- Enter and organize client meeting notes in the company’s shared OneNote system.
- Upload and assign documentation and follow-ups in Monday.com.
Branding & Creative Tasks
- Use Canva to craft branded client-facing documents, graphics, and internal visuals.
- Ensure documents maintain a consistent visual and professional standard aligned with the client’s brand identity.
Communication & Administrative Support
- Monitor shared inboxes and draft email replies for review.
- Schedule meetings, assist with calendar management, and support project timelines.
- Assist with internal and client-facing administrative tasks as needed.
- Perform other duties as assigned.
Confidentiality & IP Protection
- Use only approved templates, SOPs, and tools provided by the company.
- Maintain the confidentiality of all client and company materials.
- Do not reproduce, share, or alter the client’s intellectual property without written permission.
Requirements
- Minimum of 2 years of experience in an administrative or HR support role.
- Excellent English communication skills—both written and verbal.
- Exceptional attention to detail, with strong proofreading and organizational skills.
- Proficiency in Microsoft Office, Canva, Zoom, and online collaboration tools.
- Tech-savvy, with the ability to quickly learn new platforms (e.g., Monday.com, MyHours, OneNote).
- Proven ability to multitask, meet deadlines, and work independently in a remote setup.
Preferred Experience
- Experience working with U.S.-based clients or companies.
- Experience supporting HR professionals or consulting teams.
- Familiarity with HR documentation, templates, or terminology.
Employment Code: 6.11.25.B
