5 Tips to be More Professional in Virtual Meetings

Posted on:
May 20, 2020
min read
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5 Tips to be More Professional in Virtual Meetings
KDCI Outsourcing
September 6, 2023

Meetings have become an essential part of business continuity. As professionals, every leader and employee must follow virtual meeting etiquette to maintain the best online experience for the whole team. Here are 5 key things you should remember.

5 Virtual Meeting Etiquettes Every Professional Must Remember

1. Don't Be Late

Treat the meeting as if you’re doing it in the office. Be mindful of everyone’s schedules and try to join the meeting at least five minutes early. This makes it easier to start the meeting promptly and to stick to the allotted time.

2. Check Your Systems and Connection

Before you join the meeting, make sure all systems are secure -- check that your mic, audio, camera, and internet connection are working properly. Have mobile data ready in case your internet connection fails. You want the meeting to go smoothly and without any interruptions.

3. Make Your Surroundings Work-Appropriate

Always be camera-ready, even if your meeting isn’t specified to be a video conference. Make sure your background is work-appropriate, and maintain a professional appearance in both attire and in posture. This also applies to your desktop environment, especially if you’re going to be sharing your screen.

4. Mute Your Microphone When You're Not Talking

With everyone staying at home these days, your house can get pretty noisy unless you’re living alone. Muting your microphone when you’re not talking allows everyone to listen to the speaker without any unwanted background noise.

5. Give Your Full Attention

It may be tempting to do other things like check your inbox or even continue with your work, but don’t do it! Be present for the whole meeting. You might miss out on important points and lose your opportunity to give input and ask questions.Must Read: 10 Tips on How to Be Productive During Quarantine

a man in a virtual meeting professional

Being Professional in Virtual Meetings Help You Adjust

Working from home can make it difficult to separate your home self from your work self. While virtual meeting platforms can help your experience, being professional yourself can help you adjust better as you act as if you never left the office.

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