How Can Outsourcing Your Sales Tax Compliance Benefit You?

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February 21, 2023
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How Can Outsourcing Your Sales Tax Compliance Benefit You?
KDCI Outsourcing
September 6, 2023

Are you a business owner tired of dealing with the complexities of sales tax compliance? Do you find yourself spending countless hours on paperwork, tax calculations, and audits? Well, you're not alone.Many companies struggle with managing their sales tax obligations, which can lead to costly mistakes and penalties. However, there is a solution that can make your life easier: sales tax compliance outsourcing. By delegating this task to a team of experts, you can free up your time and focus on growing your business.In this blog post, we will walk you through the benefits of outsourcing your sales tax compliance and provide you with tips on how to choose the right service provider.

What is sales tax compliance outsourcing and why is it important for businesses?

Sales tax compliance outsourcing is when a business hires another company to handle their sales tax reporting and payments on their behalf. In simpler terms, it means that a business is paying another company to take care of their sales tax paperwork and ensure they're following all the rules.

An image of a group of Filipino accountants deeply engrossed in calculating business taxes.

Now, you might be wondering what sales tax is. Well, sales tax is a tax that is charged on goods and services that are sold to customers. It's usually a percentage of the price of the item, and the amount of tax varies depending on where the sale takes place.So why is it important for businesses to outsource their sales tax compliance? Well, for starters, sales tax can be very complicated, and there are a lot of rules and regulations that businesses need to follow. These rules can vary by state or even by city, which can make it really difficult for a business to keep up with everything.By outsourcing their sales tax compliance, businesses can save time and money by not having to hire their own in-house experts or spend their own time learning about all the different sales tax rules. It also reduces the risk of errors, which can lead to fines and penalties.For example, let's say there's a clothing store that sells clothes in several different states. Each state has its own sales tax rules, and the store would need to keep track of all the different rates and filing deadlines. By outsourcing their sales tax compliance, the store can focus on selling clothes and leave the tax reporting to the experts.

How does sales tax compliance outsourcing work?

Sales tax compliance outsourcing works by businesses hiring another company, usually called a "third-party provider", to take care of their sales tax reporting and payments. The third-party provider is an expert in sales tax rules and regulations, and they know how to keep up with changes and updates.To outsource their sales tax compliance, a business would typically sign a contract with the third-party provider, which outlines the services that will be provided, the fees that will be charged, and the responsibilities of each party.The third-party provider would then take over the sales tax compliance function. They would calculate the sales tax owed on each sale, file the necessary reports, and make the required payments to the tax authorities. They would also keep track of changes in sales tax rates and rules, and ensure that the business is always in compliance.

What are the benefits of sales tax compliance outsourcing to businesses?

Outsourcing sales tax compliance can provide businesses with so many benefits such as:

Time and cost savings

Hiring a third-party provider to take care of sales tax compliance allows businesses to focus on their core operations and can reduce the costs of hiring and training in-house staff.

Expert knowledge and skills

Sales tax compliance is a complex process, and it can be difficult for businesses to keep up with the constantly changing rules and regulations. Outsourcing to a third-party provider can ensure that businesses are always in compliance and minimize the risk of errors.

Reduced risk of errors

As sales tax rules and rates change frequently, it can be easy for businesses to make mistakes. By outsourcing sales tax compliance, businesses can be sure that their reporting and payments are accurate and timely, which can reduce the risk of penalties and fines.

Avoidance of audits

Tax authorities conduct audits to ensure that businesses comply with sales tax rules. Outsourcing sales tax compliance can help businesses reduce the chances of being audited because they're working with experts who know how to keep them compliant.

Access to advanced technology

Many third-party providers use the latest technology to streamline the sales tax compliance process. This can make it more efficient and less prone to errors.


Businesses can outsource tax services like sales tax compliance to match their growth and expansion into new markets. This allows businesses to scale up their compliance efforts as they grow and expand their sales.

What are some common challenges that businesses face when managing sales tax compliance in-house?

Here are some common challenges that businesses face when managing sales tax compliance in-house:

Keeping up with changing rules and regulations

Sales tax laws and regulations can be complex and change frequently. This can make it difficult for businesses to stay up-to-date on the latest rules and regulations and comply with them.

Multiple sales tax rates and rules

There are many different sales tax rates and rules that businesses need to keep track of. This can be a challenge, especially for businesses that operate in multiple states or countries.

Limited resources

Managing sales tax compliance in-house can be time-consuming and require significant resources. This can take time and attention away from other important business activities.

Inaccurate reporting and payments

Businesses can face fines and penalties if they make mistakes when reporting and paying sales tax. This can be a risk when managing sales tax compliance in-house, especially if there is a lack of expertise or resources.

Lack of scalability

As a business grows and expands into new markets, sales tax compliance requirements can become more complex. Managing sales tax compliance in-house can be difficult to scale up to meet these increasing requirements.

Audit risk

Tax authorities may audit businesses to ensure that they are complying with sales tax rules. Managing sales tax compliance in-house can increase the risk of audits, which can be time-consuming and costly.

What are the key considerations businesses should keep in mind when selecting a sales tax compliance outsourcing provider?

When selecting a sales tax compliance outsourcing provider, businesses should keep several key considerations in mind to ensure that they choose a provider that meets their needs and helps them stay compliant with sales tax regulations.

1. Expertise and Experience:

The first consideration is the expertise and experience of the outsourcing provider. The provider should have a strong understanding of sales tax regulations in the business's specific industry and have experience working with businesses of similar size and complexity.

2. Technology and Integration

The second consideration is the technology and integration capabilities of the outsourcing provider. The provider should have a technology platform that is compatible with the business's existing systems, and they should be able to seamlessly integrate their processes with the business's operations.

3. Services Offered

The third consideration is the range of services offered by the outsourcing provider. The provider should offer comprehensive sales tax compliance services, including registration, calculation, remittance, and reporting, as well as audit support and representation.

4. Customer Service and Support

The fourth consideration is the level of customer service and support provided by the outsourcing provider. The provider should have a dedicated support team available to answer questions and resolve issues in a timely and effective manner.

5. Cost and Value

The final consideration is the cost and value of tax outsourcing services. The provider should offer a transparent pricing model and competitive pricing, and the business should weigh the cost of outsourcing against the potential savings in time and resources.

Hire the Best Finance & Accounting Experts in the Philippines

If you are a business owner, you know that managing finances and accounting can be an arduous and complicated process. You also need to make sure that your business complies with the constantly changing local taxation laws, which can add stress to your already full plate.KDCI employs the best finance and accounting professionals in the Philippines who have the specialized skills and experience needed to handle all your financial and administrative tasks. Our team of experts are highly skilled and knowledgeable in helping businesses like yours navigate the complex requirements of sales tax compliance and reporting.In addition, we can also help you with accounts receivable and payable tasks, financial reporting, bookkeeping, tax compliance, revenue accounting, and other administrative tasks that are essential to keep your business running efficiently.Click the button below to learn more about our services and pricing plans.Contact Us

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