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As businesses continuously embrace (and leverage) digital transformation, efficient data management for business becomes more and more critical. Since businesses, no matter the size, generate vast amounts of data on a daily basis — from invoices to customer records — data entry serves far more than its traditional administrative function. For smart businesses, data holds so much power such that the accurate management of it serves as a core driver of decision-making and ongoing growth.
A $5.2-billion industry with a compound annual growth rate of 9.5%, the data entry service market now serves as an indispensable asset for businesses across various industries. Far from being an afterthought or a nice-to-have, companies in the finance, healthcare, eCommerce, and tech space maximize data entry to maintain operational efficiency.
It’s because of this that data entry outsourcing became a popular option. For organizations across the US and Europe looking for significant cost savings and improved scalability in data entry, business process outsourcing providers in the Philippines have become the go-to.
So, in this article, we’ll break down the nature and benefits of data entry outsourcing, as well as provide you with a list of reputable outsourcing companies that you can choose from as you delegate your data collection and data entry projects.
Let’s begin.
Data Entry Outsourcing: What It Is & Why It Matters
Data entry outsourcing is the process of enlisting the services of a third-party to manage one’s data entry tasks. These typically come in the form of entering data from physical documents into digital formats, managing and updating databases, and processing various forms of information. Some common examples include product data entry, image data entry, invoice data entry, as well as data mining, data collection, and data cleansing.
In a highly digitized world, data is the lifeblood of operations, strategy, and decision making. However, entering data into systems, ensuring their accuracy, and doing so efficiently can be tedious. Especially with the threat of data breaches and cybercrime, data entry has become more delicate, requiring thorough planning and robust measures for security, risk management, and data recovery.
This is why data entry specialists are one of the most in demand roles in outsourcing. Not only does outsourcing data entry increase efficiency, improve accuracy, and reduce costs, it also puts the burden of data protection on the service provider.
Outsourcing companies that handle data deal with sensitive information, which, when accessed by unauthorized users, can lead to penalties, damaged reputation, and loss of business. As service providers, data entry outsourcing companies are required to maintain robust security measures to protect client data. These include data encryption, secure access controls, and compliance with data protection regulations.
Additionally, outsourcing data entry provides flexibility to scale operations up or down based on your data conversion, data management, and data capture needs. It also allows companies to focus on core business activities and makes it possible to access specialized expertise and the latest technologies, ensuring efficient and accurate data processing.
Altogether, the benefits of outsourcing data entry make it a cost effective, low-risk, and efficient method of ensuring data is encoded properly into systems for proper data analysis and utilization.
Why Outsource Data Entry To The Philippines
It has long been established that when it comes to business process outsourcing (BPO services), the Philippines, with its talent pool and modern hubs, has been a top destination for US companies looking for offshore or outsourced staff.
As in several business services like customer service, IT support, and HR solutions, data entry is also among the services that Philippine BPO companies prioritize (and take pride in). It’s no wonder it’s now one of the most in-demand functions handled by outsourcing providers across the country.
But what exactly are the benefits of outsourcing data entry to Philippine data entry companies?
Several, with cost-savings being one of the key selling points, given the fact that labor costs in the Philippines are lower compared to the US. Beyond this, however, data entry outsourcing in the Philippines also has the following business benefits:
1. Skilled & English-Proficient Workforce
Data entry specialists in the Philippines are well-trained in both administrative and technical tasks. As such, it’s easy for them to learn your systems and empower your team to leverage the data you have. With English proficiency levels that are at par with inshore staff, they also seamlessly integrate with your existing teams.
2. Data Security Focus
Given the long-standing reputation of the Philippines in providing data entry solutions, most companies have heavily invested in compliance and cybersecurity requirements. So, you can rest assured that your valuable business data will be managed by competent staff using efficient data entry systems.
3. Teams & Solutions
Let’s face it — business needs are rarely stable. This is why one of the most appealing aspects of outsourcing data entry tasks is its scalability. Since you are not hiring and onboarding the data entry specialists yourself, you can rely on outsourcing providers to offer you with agile engagement models, so your data entry team can easily expand to match business growth.
Now that we’ve covered the whats and whys of outsourcing data entry, let’s explore the options available to your business. Let’s talk about the data entry outsourcing companies that you can choose from.
10 Best Philippine Companies For Data Entry Outsourcing
The Philippines makes up approximately 15% of the global market share for business process outsourcing, with data processing as one of the top outsourced data entry services. At the same time, there are hundreds of BPO companies in the Philippines, making it difficult to choose the right service provider for your data entry needs.
Below is a list of the top 10 data entry outsourcing companies we recommend based on their reliability, digital presence, and Google reviews.
For tailored data entry services: KDCI Outsourcing
KDCI Outsourcing provides tailored data entry outsourcing services with a focus on accuracy and efficiency, leveraging cutting-edge technology and a highly skilled team. They specialize in creative and eCommerce sectors, building custom offshore data entry teams in the Philippines that not only fit specific industry needs, but also are a great fit for the unique brands they partner with.
As one of the leading Philippine outsourcing companies, KDCI Outsourcing caters to a number of clients from middle-sized businesses to even start-ups who are desperately looking for creative, technical, as well as administrative processes. We recommend them for businesses, especially start-ups and SMEs, looking for the right fit in terms of sourcing offshore talent for better operational efficiency and adherence to data accuracy standards.
For data entry via advanced software: Sourcefit
Sourcefit is yet another data entry service provider that offers high quality data entry outsourcing services with focus on quality and customization, and utilizing advanced software to ensure data integrity. They’re known to use advanced software for ensuring data integrity and can scale operations up or down as per client needs, making them an ideal choice for businesses whose work volume fluctuates.
As a versatile outsourcing firm, Sourcefit caters to various industries including healthcare, finance, and telecommunications. They provide tailored solutions to improve productivity and profitability. These can be useful for companies looking for scalable and reliable data entry solutions who need to maintain high data standards across various sectors.
For automated data entry: Outsourced
Outsourced provides comprehensive data entry services that prioritize speed and accuracy, supported by a team of dedicated professionals. Their approach involves the use of cutting-edge automation tools to streamline data processes, reducing human error and enhancing efficiency.
They mainly target mid to large businesses across tech, finance, and marketing industries, offering a broad range of outsourcing solutions, thereby making them an excellent choice for companies looking to leverage technology for accurate and efficient data entry.
For uninterrupted data entry services: Flatworld Solutions
Flatworld Solutions offers robust data entry services that deliver high-quality results through a combination of human expertise and automated processes. Their edge lies in their global delivery model, which provides uninterrupted 24-hour service with a fast turnaround time.
As they’ve built a reputation for flexibility and their client-oriented approach in industries like healthcare, insurance, legal, etc. They are recommended for businesses that demand round-the-clock data entry services with continuous productivity and efficiency.
For detail-oriented data capture: OBI Services
OBI Services are known for their attention to detail, providing excellent and meticulous data entry services. They typically work with small to medium-sized enterprises (SMEs), offering customized solutions that address specific business needs.
They usually work with businesses looking for cost-effective and reliable data entry support, making them ideal for SMEs that need personalized and detailed data entry services, ensuring accuracy and tailored solutions to enhance business operations.
For advanced tech in data entry: Digital Minds BPO
Digital Minds BPO provides efficient data entry services by leveraging advanced technology and utilizing a well-trained workforce to deliver fast and accurate results. As a brand, they’re made a name for themselves for being innovative and focusing on continuous improvement.
They cater to companies from various industries such as finance, healthcare, and logistics. They also have comprehensive outsourcing services, and are recommended for companies seeking innovative and high-quality data entry services to streamline their operations and improve overall efficiency.
For security-focused data services: GoodFirms
GoodFirms offers reliable and efficient data entry services with focus on data accuracy and data security. They have a network of experts who provide data entry services tailored to client needs.
As this company primarily serves businesses looking for credible and effective outsourcing services on various fronts, they are best suited for those that value safety and accuracy in data, and therefore want a credible outsourcing partner who can handle their data entry services efficiently.
For dedicated data entry teams: iSupport Worldwide
iSupport Worldwide provides data entry services that use state-of-the-art technology and highly skilled personnel to ensure optimal performance. They have a reputation for building dedicated teams for clients, allowing for seamless integration and consistency in data entry services.
They usually work with mid-sized to large enterprises in the finance, healthcare, and technology sector, making them a good choice for those that need dedicated and specialized data entry services, ensuring high levels of accuracy and reliability.
For industry-specific data management: Magellan Solutions
Magellan Solutions offers high-quality data entry services, backed by a robust infrastructure and experienced team. They are known for their personalized services and ability to cater to specific client requirements, delivering exceptional results.
As a leading outsourcing provider, Magellan Solutions serves a diverse range of industries, including healthcare, retail, and finance, with a focus on enhancing operational efficiency. We recommend them for companies looking for tailored data entry services that align with their unique business needs, ensuring precise and efficient outcomes.
For flexible, online data entry: Remotify PH
Remotify PH provides efficient data entry services that are known for their flexible and client-oriented approach, ensuring high accuracy and quick turnaround times. Their selling point is their ability to offer highly customizable solutions that cater to the unique needs of each client, particularly SMEs.
This company primarily targets small to medium-sized businesses across various industries, offering cost-effective and reliable outsourcing services, which makes them an excellent choice for SMEs seeking flexible and accurate data entry solutions that can adapt to their specific business requirements.
Each of these data entry outsourcing companies offer unique solutions that can help you take data entry from a business bottleneck to a competitive advantage — it’s just a matter of choosing the right one, depending on your business’ specific data entry needs.
Still not sure which one to choose?
Here’s How To Choose The Right Outsourced Data Entry Partner
With several data entry outsourcing companies in the Philippines, it can be overwhelming to decide which provider will best support your operations. Not every firm is built the same; some excel in specialized data entry services (like healthcare or eCommerce), while others are more generalist but offer scalability. To avoid costly mismatches, it’s important to weigh your options against the following specific criteria:
- Accuracy and Quality Control
Data entry is only as good as its accuracy. Even small mistakes can lead to operational disruptions, compliance issues, or poor business decisions. Look for providers with strict quality assurance. Ask about their error rate benchmarks and how they train their staff to minimize mistakes. A reliable outsourcing company should demonstrate a commitment to delivering clean, accurate, and validated data every time.
- Data Security and Compliance
When outsourcing data entry, you’re entrusting a partner with sensitive information, be that customer details, financial records, or medical files. That’s why data security should be a non-negotiable factor. The right provider will have robust safeguards in place, such as data encryption, secure access controls, and disaster recovery protocols. Additionally, ensure that they comply with relevant global standards, depending on your industry. A reputable data entry outsourcing company will not hesitate to outline their security framework.
- Technology and Innovation
Modern data entry service providers leverage automation tools, AI-driven data capture, and secure cloud-based systems to improve speed and reduce human error. A tech-enabled data entry company can streamline repetitive tasks, cut down turnaround times, and enhance data reliability. When evaluating options, ask about the technology stack they use, and whether they can integrate with your existing systems for smooth workflows.
On top of these, it’s also important to consider other factors like culture match, engagement models, and communication systems. At the end of the day, finding the right data entry outsourcing company is just a matter of making sure that your business gets the most out of working with a new extended team.
If you want a provider that checks all these boxes, KDCI Outsourcing may be the right one for you.
Outsource Data Entry Services to the KDCI Philippines
Ensuring accuracy, efficiency, and security in data entry can be a challenge for most organizations without robust technology and cybersecurity systems. Rather than investing in in-house data management teams, you can save on costs when you outsource data entry services to a trusted data entry outsourcing company in the Philippines like KDCI.
At KDCI Outsourcing, we specialize in building offshore data processing teams in the Philippines, guiding you on what to look for in a data entry specialist to make sure they meet your requirements and seamlessly integrate with your organization. This helps maximize productivity, promotes collaboration, and minimizes error, all of which matter greatly in data management.
Do you want to learn more about outsourcing data entry services? Contact us today!
